---
title: "Streamline PDF form filling with Power Automate | Nutrient Document Automation Server"
canonical_url: "https://www.nutrient.io/guides/document-converter/power-automate/forms/fill-pdf-form/"
md_url: "https://www.nutrient.io/guides/document-converter/power-automate/forms/fill-pdf-form.md"
last_updated: "2026-05-19T01:10:17.004Z"
description: "Learn how to fill PDF forms using Power Automate with Nutrient Document Automation Server (DAS). Automate form processing, extract data, and optimize workflows."
---

# Fill PDF forms using Power Automate

In this guide, you’ll learn how to fill a PDF form using Power Automate.

Nutrient Document Automation Server (DAS) provides a powerful import PDF form data action, enabling seamless integration of XML, FDF, and XFDF data into PDF forms. This step-by-step guide demonstrates how to retrieve XML data from a Microsoft SharePoint list and use Power Automate to automatically populate a PDF form, streamlining document workflows.

## Prerequisites

Before you start, make sure you have everything set up for a smooth workflow:

- A full or free trial subscription of [Document Converter for Power Automate](https://www.nutrient.io/low-code/try/converter-power-automate/)

- Appropriate privileges to create Power Automate flows

- Basic familiarity with Power Automate automation processes

- A Microsoft SharePoint list containing data ready for import into a PDF form

## Fill a PDF form with Microsoft Power Automate

In this example, you’ll use Microsoft Power Automate to extract data from a SharePoint list, loop through all list items, and populate a PDF form template. Once imported, the form remains fully editable for additional modification.

To get started, [download the sample fillable PDF form](https://drive.google.com/file/d/1uBM1PfWsSjW7g7Okyy_1CdxMBFZA5YMv/view?usp=sharing).

## Create the form structure as XML

To structure your PDF form as XML, start by uploading your form to a SharePoint library and creating a new Power Automate flow. Choose the option to manually trigger the flow.

### Steps to extract form data as XML

1. Retrieve the file content
   - Add the **Get file content using path** action.
   - Select the appropriate Site Address and File Path.

2. Export PDF form fields as XML
   - Use Document Converter’s **Export PDF Forms Data** action to extract form fields.
   - Exported data formats include XML, XFDF, and FDF.

3. Log exported data
   - Add the **Compose** action.
   - Use the `Base64` function to process the extracted data.![create power automate flow](@/assets/guides/muhimbi/pdf-converter/power-automate/fill-pdf-form-1.jpg)

Document Converter’s **Processed file content** action returns a Base64 value. Use the `base64ToString(outputs(‘Export_PDF_Forms_Data’)?\[‘body/processed_file_content’\` formula to convert it to a readable string.

### Sample XML output

Once exported, the XML file will look as follows:

```xml

\<?xml version="1.0" encoding="utf-8"?\>

\<fields xmlns:xfdf="http://ns.adobe.com/xfdf-transition/"\>

\<GivenNameTextBox xfdf:original="Given Name Text Box"\>Clavin\</GivenNameTextBox\>

\<FamilyNameTextBox xfdf:original="Family Name Text Box"\>Fernandes\</FamilyNameTextBox\>

\<Address1TextBox xfdf:original="Address 1 Text Box"\>Sai Jewel\</Address1TextBox\>

\<HousenrTextBox xfdf:original="House nr Text Box"\>Central Park\</HousenrTextBox\>

\<Address2TextBox xfdf:original="Address 2 Text Box"\>Kharghar\</Address2TextBox\>

\<PostcodeTextBox xfdf:original="Postcode Text Box"\>410210\</PostcodeTextBox\>

\<CityTextBox xfdf:original="City Text Box"\>Navi Mumbai\</CityTextBox\>

\<CountryComboBox xfdf:original="Country Combo Box"\>India\</CountryComboBox\>

\<GenderListBox xfdf:original="Gender List Box"\>Man\</GenderListBox\>

\<HeightFormattedField xfdf:original="Height Formatted Field"\>180\</HeightFormattedField\>

\<DrivingLicenseCheckBox xfdf:original="Driving License Check Box"\>Yes\</DrivingLicenseCheckBox\>

\<FavouriteColourListBox xfdf:original="Favourite Colour List Box"\>Yellow\</FavouriteColourListBox\>

\</fields\>

```

With the PDF form data structured as XML, the next step is to create a Power Automate flow to import SharePoint list items into your PDF template.

## Create the Power Automate flow

At a high level, your Power Automate flow will follow the structure shown below.![fill pdf form flow](@/assets/guides/muhimbi/pdf-converter/power-automate/fill-pdf-form-2.jpg)

### Create a new flow

1. Navigate to Power Automate and create a new flow using the **Instant cloud flow** option.

2. Choose **Manually trigger a flow** as the trigger.![create flow](@/assets/guides/muhimbi/pdf-converter/power-automate/fill-pdf-form-3.jpg)

### Retrieve SharePoint list data

1. Add the **Get items** action from SharePoint.

2. Configure the settings:

- **Site Address** — Select the SharePoint Online site collection.

- **List Name** — Choose the SharePoint list containing the data.![get items action](@/assets/guides/muhimbi/pdf-converter/power-automate/fill-pdf-form-4.jpg)

If your list contains a large number of records, enable pagination in the action settings and increase the threshold as needed.

### Retrieve the PDF form template

1. Add the SharePoint **Get file content using path** action.

2. Configure the settings:

- **Site Address** — Select the SharePoint site collection.

- **File Path** — Choose the PDF form template location.![get file content using path](@/assets/guides/muhimbi/pdf-converter/power-automate/fill-pdf-form-5.jpg)

### Process each SharePoint list item

1. Insert an **Apply to each** condition.

2. In the **Select an output from previous steps** field, choose a value output from the **Get items** action.![apply to each](@/assets/guides/muhimbi/pdf-converter/power-automate/fill-pdf-form-6.jpg)

3. Choose **Add an action** and paste the previously exported XML template.![compose action](@/assets/guides/muhimbi/pdf-converter/power-automate/fill-pdf-form-7.jpg)

Insert dynamic fields from the **Get items** action into the appropriate XML placeholders to populate the form with list data.

### Import data into the PDF form

1. Add Document Converter’s **Import PDF Forms data** action to the flow canvas.

2. Configure the settings:
   - **Source file name** — Set it to `Title.xml`, which is the output of **Get items**.
   - **Source file content** — Use **Outputs**, which comes from the **Compose** action.
   - **PDF Form file content** — Select **File Content**, which is the output of the **Get file content using path** action.
   - **Flatten** — Select **No** to keep the form editable.
   - **Read-Only** — Set to **No** to allow additional modification.![source file settings](@/assets/guides/muhimbi/pdf-converter/power-automate/fill-pdf-form-8.jpg)

### Save the filled PDF to SharePoint

1. Add the **Create file** SharePoint action to create the PDF document in the SharePoint document library.

2. Configure the settings:
   - **Folder Path** — Specify the destination library for the PDF output.
   - **File Name** — Specify `Base File Name.pdf`, which is the output variable of the **Import PDF Forms data** action.
   - **File Content** — Enter **Processed file content**, which is the output variable of the **Import PDF Forms data** action.![create file](@/assets/guides/muhimbi/pdf-converter/power-automate/fill-pdf-form-9.jpg)

### Run the flow

Manually start the flow. Within seconds, each SharePoint list item will be processed, and the corresponding PDF documents will be created in the SharePoint document library.
---

## Related pages

- [Fill and extract PDF forms data with Power Automate](/guides/document-converter/power-automate/forms.md)
- [Extract data from PDF forms using Power Automate](/guides/document-converter/power-automate/forms/extract-pdf-form-data.md)