---
title: "Manage user access and permissions"
canonical_url: "https://www.nutrient.io/guides/workflow-automation/admin-guide/processes/process-detail/process-detail-set-roles-permissions/"
md_url: "https://www.nutrient.io/guides/workflow-automation/admin-guide/processes/process-detail/process-detail-set-roles-permissions.md"
last_updated: "2026-06-09T10:25:14.564Z"
description: "Set roles and permissions to manage user access in Nutrient Workflow Automation."
---

# Set roles and permissions

Role memberships define which users and groups can access a process and what actions they can perform.

To configure role memberships, open a process and click **Process Detail** > **Role Memberships**.![Select Role Memberships within a process](@/assets/guides/workflow-automation/files/1708/role-memberships-highlighted.png)

On the page that appears, define users or groups that will have permissions to the process:

- **System Administrators** — Not editable. For all publish statuses for this process, all users in the System Administrators group in the **Groups** section have the following permissions: ViewConfig, Edit, Create, Delete, Run, Participate, Grant, Manage, and Monitor. Refer to the [roles and permissions](https://www.nutrient.io/guides/workflow-automation/admin-guide/permissions/permissions-roles.md) guide for more details.

- **Process Administrators** — Editable. Select the user icon to define users or groups with the following permissions for all publish statuses for this process: ViewConfig, Edit, Create, Delete, and Run.

- **Process Testers** — Editable. Select the user icon to define users or groups with the following permissions for the Testing publish status of this process: Run and Participate.

- **Process Users** — Editable. Select the user icon to define users or groups with the following permissions for the Production publish status of this process: Run and Participate. By default, all users in the Users group in the **Groups** section have access.

Role memberships also control request visibility across publish statuses. For example, users assigned to **Process Testers** should only have access to requests within the Testing scope of that process, while Production request visibility should remain limited to users with the appropriate Production access.

## Permissions reports

You can generate built-in permissions reports from the roles and permissions area to review role assignments and permission configurations across the platform. For more information, refer to the [permissions overview](https://www.nutrient.io/guides/workflow-automation/admin-guide/permissions/permissions-overview.md) guide.
---

## Related pages

- [Optimize process management with ad-hoc requests](/guides/workflow-automation/admin-guide/processes/process-detail/process-detail-allowing-ad.md)
- [Efficiently manage form questions in workflows](/guides/workflow-automation/admin-guide/processes/process-detail/process-detail-form-questions.md)
- [How to delete a process safely](/guides/workflow-automation/admin-guide/processes/process-detail/process-detail-deleting-a-process.md)
- [Mastering process management: Copy, version, export](/guides/workflow-automation/admin-guide/processes/process-detail/copy-export-version-a-process.md)
- [Manage process details efficiently with Nutrient Workflow](/guides/workflow-automation/admin-guide/processes/process-detail.md)
- [Optimize your processes with QR code scanning](/guides/workflow-automation/admin-guide/processes/process-detail/process-detail-links-api-options.md)
- [Understanding publish statuses in process management](/guides/workflow-automation/admin-guide/processes/process-detail/process-detail-publish-status.md)