--- title: "Track report usage and audit activity" canonical_url: "https://www.nutrient.io/guides/workflow-automation/admin-guide/reports-and-kpis/report-usage-tracking/" md_url: "https://www.nutrient.io/guides/workflow-automation/admin-guide/reports-and-kpis/report-usage-tracking.md" last_updated: "2026-05-18T00:00:00.000Z" description: "Learn how to enable report usage tracking, review audit logs, and monitor reporting activity across Nutrient Workflow Automation." --- # Report usage and audit activity Report usage tracking shows administrators how teams use reports in Nutrient Workflow Automation. Enable tracking for individual reports to review execution history and monitor reporting activity across the system. Use report usage tracking to: - Review when users run a report. - Identify who ran a report. - Check whether a report ran from the user interface, an API call, a dashboard, or a schedule. - Monitor report activity trends, performance, and stale reports. Your report and administration permissions determine whether you can access report audit data and usage views. ## Enable usage tracking for a report Enable usage tracking from the report details page. 1. Navigate to **Administration** > **Reports**. 2. Open the report you want to track. 3. On the **Report Detail** tab, select **Enable usage tracking**. 4. Enter a value in **Audit log retention (days)**. 5. Select **Save**. The retention value controls how long Nutrient Workflow Automation keeps audit records for that report. After the retention period ends, the system removes older audit entries. ## Review a report’s audit log After you enable usage tracking, open the report and select the **Audit Log** tab. The **Audit Log** tab shows usage activity for the selected report. It includes summary cards for: - Total Executions - Unique Users - Avg Duration - By Source When the report has enough history, the page also shows a **Daily Run Frequency** chart that helps you identify usage trends over time. ### Filter and export audit data Use the filters on the **Audit Log** tab to narrow the results: - Summary Window - Source - User - Start Date - End Date The audit table shows details for each report run, including: - Date - User - Source - Duration - Rows - Status To download the filtered results, select **Export CSV**. ## Review usage across all reports Review report activity across the system from the Reports page. 1. Navigate to **Administration** > **Reports**. 2. Select **Report Usage** in the upper-right corner. The **Report Usage Overview** page shows the most-used and least-used reports. Use this page to: - Adjust the **Time Window** for recent activity. - Set the **Stale Threshold** used to identify inactive reports. - Review summary cards for **Reports Tracked**, **Total Executions**, and **Stale Reports**. - Review the **Top Reports by Usage** table. - Review the **Stale Reports** table. Select a report name in either table to open that report. ## Understand report sources Usage tracking groups report executions by source: - **User** — A user ran the report directly. - **API** — An API request ran the report. When the request uses an API key, the audit entry records the user associated with that API key and the API key prefix, which is the first six characters. - **Dashboard** — A dashboard widget ran the report. - **Schedule** — A scheduled job ran the report. Use these source labels to understand how people and systems run reports across your environment. For reports run with an API key, the audit log displays the user associated with the API key and the API key prefix, which is the first six characters. Nutrient Workflow Automation never stores the full API key. For more information about creating and managing reports, refer to the [reports library overview](https://www.nutrient.io/guides/workflow-automation/admin-guide/reports-and-kpis/reports-library-overview.md) guide and the [creating reports](https://www.nutrient.io/guides/workflow-automation/admin-guide/reports-and-kpis/creating-reports.md) guide. --- ## Related pages - [Reports and KPIs](/guides/workflow-automation/admin-guide/reports-and-kpis.md) - [Optimize your dashboard with key performance indicators](/guides/workflow-automation/admin-guide/reports-and-kpis/adding-process-kpis-to-a-dashboard.md) - [Create and manage reports](/guides/workflow-automation/admin-guide/reports-and-kpis/creating-reports.md) - [How to define key performance indicators for processes](/guides/workflow-automation/admin-guide/reports-and-kpis/defining-process-kpis.md) - [Mastering KPI Display in Request Detail](/guides/workflow-automation/admin-guide/reports-and-kpis/displaying-kpis-for-an-individual-request.md) - [Understanding key performance indicators for processes](/guides/workflow-automation/admin-guide/reports-and-kpis/kpi-overview.md) - [Enhance report management with task automation](/guides/workflow-automation/admin-guide/reports-and-kpis/manage-task-reports.md) - [Effective strategies for targeted reporting](/guides/workflow-automation/admin-guide/reports-and-kpis/planning-reports.md) - [Create and customize chart options for reports](/guides/workflow-automation/admin-guide/reports-and-kpis/report-chart-options.md) - [Mastering report columns in workflow automation](/guides/workflow-automation/admin-guide/reports-and-kpis/report-columns.md) - [Master report filters for data analysis](/guides/workflow-automation/admin-guide/reports-and-kpis/report-filters.md) - [Optimize report limits for effective data management](/guides/workflow-automation/admin-guide/reports-and-kpis/report-limits.md) - [Reports library overview](/guides/workflow-automation/admin-guide/reports-and-kpis/reports-library-overview.md) - [Streamline task management with Manage Task column](/guides/workflow-automation/admin-guide/reports-and-kpis/the-manage-task-report-column.md)