--- title: "Track report usage and audit activity" canonical_url: "https://www.nutrient.io/guides/workflow-automation/admin-guide/reports-and-kpis/report-usage-tracking/" md_url: "https://www.nutrient.io/guides/workflow-automation/admin-guide/reports-and-kpis/report-usage-tracking.md" last_updated: "2026-05-18T15:55:46.170Z" description: "Learn how to enable report usage tracking, review audit logs, and monitor reporting activity across Nutrient Workflow Automation." --- # Report usage and audit activity Report usage tracking helps administrators understand how reports are being used in Nutrient Workflow Automation. You can enable tracking for individual reports, review execution history, and monitor reporting activity across the system. Use this feature to: - Review when a report was run. - View who ran the report. - Identify whether a report was run from the user interface, an API call, a dashboard, or a schedule. - Monitor report activity trends, performance, and stale reports. Access to report audit data and usage views depends on your report and administration permissions. ## Enable usage tracking for a report To enable usage tracking for a report: 1. Navigate to **Administration** > **Reports**. 2. Open the report you want to track. 3. On the **Report Detail** tab, select **Enable usage tracking**. 4. Enter a value in **Audit log retention (days)**. 5. Click **Save**. The retention value controls how long audit records are kept for that report. After the retention period ends, older audit entries are removed automatically. ## Review a report’s audit log After usage tracking is enabled, open the report and select the **Audit Log** tab. The **Audit Log** tab provides a report-specific view of usage activity. It includes summary cards for: - Total Executions - Unique Users - Avg Duration - By Source If enough history is available, the page also shows a **Daily Run Frequency** chart to help you spot trends over time. ### Filter and export audit data Use the filters on the **Audit Log** tab to narrow the results: - Summary Window - Source - User - Start Date - End Date The audit table shows details for each report run, including: - Date - User - Source - Duration - Rows - Status To download the filtered results, click **Export CSV**. ## Review usage across all reports To review report activity across the system, navigate to **Administration** > **Reports**, and click **Report Usage** in the upper-right corner. The **Report Usage Overview** page helps administrators identify the most-used and least-used reports. Use this page to: - Adjust the **Time Window** for recent activity. - Set the **Stale Threshold** used to identify inactive reports. - Review summary cards for **Reports Tracked**, **Total Executions**, and **Stale Reports**. - Review the **Top Reports by Usage** table. - Review the **Stale Reports** table. You can click a report name in either table to open that report directly. ## Understand report sources Usage tracking groups report executions by source: - **User** — The report was run directly by a user. - **API** — The report was run through an API request. - **Dashboard** — The report was run from a dashboard widget. - **Schedule** — The report was run by a scheduled job. These source labels help you understand how reporting activity is distributed across your environment. For more information about creating and managing reports, refer to the [reports library overview](https://www.nutrient.io/guides/workflow-automation/admin-guide/reports-and-kpis/reports-library-overview.md) and [creating reports](https://www.nutrient.io/guides/workflow-automation/admin-guide/reports-and-kpis/creating-reports.md) guides. --- ## Related pages - [Mastering KPI Display in Request Detail](/guides/workflow-automation/admin-guide/reports-and-kpis/displaying-kpis-for-an-individual-request.md) - [Optimize your dashboard with key performance indicators](/guides/workflow-automation/admin-guide/reports-and-kpis/adding-process-kpis-to-a-dashboard.md) - [Reports and KPIs](/guides/workflow-automation/admin-guide/reports-and-kpis.md) - [Create and manage reports](/guides/workflow-automation/admin-guide/reports-and-kpis/creating-reports.md) - [How to define key performance indicators for processes](/guides/workflow-automation/admin-guide/reports-and-kpis/defining-process-kpis.md) - [Understanding key performance indicators for processes](/guides/workflow-automation/admin-guide/reports-and-kpis/kpi-overview.md) - [Optimize report limits for effective data management](/guides/workflow-automation/admin-guide/reports-and-kpis/report-limits.md) - [Mastering report columns in workflow automation](/guides/workflow-automation/admin-guide/reports-and-kpis/report-columns.md) - [Enhance report management with task automation](/guides/workflow-automation/admin-guide/reports-and-kpis/manage-task-reports.md) - [Effective strategies for targeted reporting](/guides/workflow-automation/admin-guide/reports-and-kpis/planning-reports.md) - [Master report filters for data analysis](/guides/workflow-automation/admin-guide/reports-and-kpis/report-filters.md) - [Create and customize chart options for reports](/guides/workflow-automation/admin-guide/reports-and-kpis/report-chart-options.md) - [Reports library overview](/guides/workflow-automation/admin-guide/reports-and-kpis/reports-library-overview.md) - [Streamline task management with Manage Task column](/guides/workflow-automation/admin-guide/reports-and-kpis/the-manage-task-report-column.md)