Requisition forms: Examples and recommendations

Efficient procurement starts with clear internal communication — and that begins with requisition forms. Whether employees need supplies, services, or travel approvals, a structured request-and-approval system helps organizations control spending and ensure compliance.

With Nutrient Workflow, teams can digitize requisitions, automate approvals, and reduce bottlenecks — leading to faster decisions and better spend control.

Jump to a section:

• What is a requisition form?
• How to create requisition forms in Nutrient
• Types of requisition forms
• Benefits of digital forms
• Best practices
• FAQ

What is a requisition form?

A requisition form is a standardized document used to initiate an internal request for goods, services, or other resources. It ensures requests follow a consistent approval path before any commitments are made.

Requisition forms support a variety of needs — such as raw materials, software, maintenance services, or travel — and bring consistency and accountability into the procurement process.

Modern requisition forms are increasingly digital, allowing for automated routing, validation rules, and real-time tracking.

How to create requisition forms in Nutrient Workflow

Watch this video to see how you can create and automate requisition workflows in minutes.

Nutrient Workflow includes a visual form builder with drag-and-drop components, customizable fields, and logic-based workflow rules. Create simple or complex forms and preview them live to test your automation paths.

Types of requisition forms

Different types of requisition forms serve different organizational functions:

• Purchase requisition forms — For external vendor purchases.
• Material requisition forms — For production materials or inventory needs.
• Service requisition forms — For professional or maintenance services.
• Travel requisition forms — For flights, hotels, and travel expenses.

Digital requisition forms are better

Moving from paper or spreadsheets to digital forms delivers major benefits, outlined below.

Improve compliance and process standardization

• Forms accessible 24/7 across devices
• Validation rules prevent missing or incorrect data
• Prepopulated fields for vendor, cost center, or account information

Reduce request cycle time

• Dynamic routing based on department, spend level, or urgency
• Alerts and reminders prevent approval delays
• Analytics spotlight process bottlenecks

Gain spending control

• Live status tracking for all requests
• Budget-aware routing and spending thresholds
• Reduced paper waste and operational overhead

Simplify requisition form processes

With Nutrient, you can build digital templates for any requisition need:

• Purchase requisition forms
• Materials requisition forms
• Personnel requisition forms
• Advance requisition forms

Automate key tasks like:

• Approval routing
• Notifications and escalations
• Request cancellation or handoff
• Transfer between teams

Automation reduces the request backlog, improves transparency, and ensures every requisition follows your organization’s rules.

Best practices for requisition forms

To make your requisition process scalable and compliant:

• Standardize templates across departments
• Use automation to prevent missed approvals
• Ensure complete data is captured upfront
• Route based on logic (cost center, department, value)
• Track every request to close the loop
• Review regularly to update with business changes

FAQ