Automated invoice approval software for efficiency

Automate invoice approval, processing, and routing for a more efficient and error-free accounts payable (AP) process without IT help.

What is invoice approval software?

Invoice approval software automates how businesses handle invoices from receipt to payment. It captures data, verifies invoices and routes them for approval, and processes payments. The software reduces manual work and errors in AP, which helps maintain vendor relationships and gives finance teams better control over spending.

Is your current invoice process manual?

Invoice approvals at many companies require a slow, manual process subject to human error. Whether the approval process is via paper or email, it results in long approval cycle times that slow down the business and require escalating overhead to keep up with.

Managers can’t see where bottlenecks occur and lack tools to audit the process for compliance. Finance managers work without visibility as invoices pile up. The business pays late fees, loses invoices, and struggles with cash flow.

Automating with invoice approval workflow software

Every company has different invoice approval requirements, but all benefit from automation. Our invoice approval workflow software lets you build an automated approval process that matches your standards and procurement process. Set up your business rules, approval hierarchies, escalations, and exception handling.

Managers submit invoices through a dashboard button, fill in the information, attach files, and submit. Approvers receive alerts for new requests and can review them via email or the portal. They can approve, reject, or request more information.

Set limits for invoice amounts that trigger escalation to higher approval levels. Requesters can track their invoice status throughout the approval process.

Invoice approval automation benefits

Automating AP and invoice processing delivers:

• Shorter cycle times
• Standardized, compliant invoice handling
• Full visibility into approval status and history
• Better collaboration between AP teams and departments
• Improved exception handling
• More early payment discounts captured
• Integration with ERP, accounting, and enterprise systems

Prebuilt invoice approval templates and example workflow

Nutrient Workflow customers can use prebuilt templates for invoice approval — simply download, configure, and launch. These templates provide a ready-made foundation for building your process, helping you get up and running quickly.

The example workflow above illustrates multiple checkpoints and approval levels designed to ensure proper standards are met before an invoice is approved.

You can also download our free vendor invoice approval and payment process template for a more detailed, end-to-end example.

Advanced features: OCR, AI, and intelligent data capture

Nutrient Workflow uses OCR and AI to automatically extract data from paper invoices and PDFs received via email. The system captures vendor names, amounts, dates, line items, and other invoice details without manual data entry.

For scanning hard copy invoices or implementing robotic process automation (RPA), we work with certified partners. These services reduce manual handling and improve data accuracy.

The following are examples of AI capabilities we now offer in Nutrient Workflow.

Conclusion

Manual invoice approval processes create bottlenecks, errors, and compliance risks that slow your business down. Nutrient Workflow eliminates these problems with automated workflows that match your approval hierarchies and business rules — from OCR data capture to ERP integration.

Prebuilt templates let you launch in hours, while flexible customization ensures the system works exactly how you need it. Ready to streamline your invoice approval process? Contact our Sales team to see how Nutrient Workflow can transform your accounts payable operations.

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