Automate SharePoint PDF OCR and data extraction
Convert scanned PDFs in SharePoint into searchable, structured data with effortless, low-code automation. No manual typing, no code—just accuracy, speed, and reliable results.
How We help
How we help
Digitize and organize contracts or invoices
Automatically extract text and data from scanned PDF contracts or invoices saved in SharePoint, making them searchable and indexable for easy access and audit readiness.
Automate compliance and audit prep
Convert regulatory filings, HR records, or compliance documents to structured, searchable data—no more rekeying or data gaps.
Streamline data entry and records management
Populate databases, lists, or spreadsheets from PDF data stored in SharePoint, ensuring accuracy and eliminating repetitive entry.
Accelerate case or client file review
Transform paper-based case files into text-searchable PDFs for fast retrieval and insights inside your SharePoint environment.
Power workflow automation from scanned files
Trigger approval processes, alerts, or downstream routing whenever a new PDF is uploaded—perfect for mailrooms, legal teams, and back-office operations.
Enable discovery and knowledge management
Index scanned files instantly so users can find critical information across contracts, policies, or historical records in seconds.
Key features
Key features
Advanced OCR engine for SharePoint PDFs
Extract text and structured data from scanned and image-based PDFs using state-of-the-art recognition, even with complex layouts.
Automated processing triggers
Run OCR automatically on file upload, by schedule, or in response to workflow events—no manual touchpoints required.
Flexible data export options
Output extracted data to SharePoint lists, Excel files, email, or custom endpoints, ready for downstream use.
Intelligent data extraction
Define zones, table regions, and fields to automate extraction exactly as your workflow demands, with validation and logic rules.
No-code interface with Microsoft 365 integration
Design extraction flows, map fields, and configure triggers with a visual editor—deploy within your SharePoint and 365 environment in hours.
Real-time collaboration and feedback
Review, validate, and collaborate on results directly in your existing workflow tools, ensuring every extraction meets your standards.
Explore all our low-code document solutions
Every team, workflow, and use case is different. Nutrient offers a proven suite of tools and integrations — built to work together and designed to help you get started fast. Pick the solution that best fits your document automation needs.
Document Converter
Convert files across formats (e.g., Excel to Word or PDF) in workflows that are fast, flexible, and fully automated.
Learn MoreDocument⠀ Editor
Enable inline editing of generated Word documents—right inside your browser, with no Word installation needed.
Learn MoreDocument Searchability
Make your generated or uploaded documents text-searchable with OCR processing and metadata enhancement.
Learn MoreDocument Automation
Deploy and manage scalable, secure document automation workflows behind your firewall or in your private cloud.
Learn MoreWhy Nutrient?
No-code simplicity
Empower operations teams to own automation.
Secure by design
Built for regulated industries and compliance.
Deep Microsoft 365 integration
Seamless workflows inside the tools you already use.
Fast time to value
Stand up solutions in days, not months.
Trusted by leading organizations
Benefits
Benefits
Deploy without IT headaches or new platforms. Keep everything secure and compliant.
No more searching through folders or waiting for manual entry—move faster and stay proactive.
Redirect hours of tedious work toward valuable, revenue-generating projects.
Every file is processed the same way, every time.
Documents are always up to date, professional, and easy to find or share.
Scale to process thousands of files easily, as document needs expand or grow seasonally.
Automate once. Extract forever.
Set up OCR-powered SharePoint workflows that work every time. With Nutrient, you extract value from every PDF, on every upload—no repetitive setups, no wasted effort.
Connect to your tools, your way
Workflow Automation integrates with your tech stack — including finance systems, procurement platforms, and approval tools — using APIs, webhooks, or SFTP. No extra middleware required.
Frequently asked questions
What is OCR in the context of SharePoint?
OCR (Optical Character Recognition) converts images of text — like scanned PDFs or photos of documents — into machine-readable text so SharePoint Search can index and find them.
Does SharePoint have built-in OCR?
No. SharePoint Online and SharePoint Server do not include native OCR capabilities. You must integrate with a third-party service to add OCR functionality.
Can I process PDFs in bulk (batch OCR)?
Yes. Third-party tools like Aquaforest Searchlight, Adobe Acrobat Pro, or Nutrient’s batch OCR API can apply OCR to hundreds or thousands of PDFs stored in SharePoint.
Does OCR add searchable metadata to PDFs in SharePoint?
It depends on the tool. Some OCR workflows extract key fields (like names, invoice numbers) and store them as metadata columns — making SharePoint filtering and sorting even more powerful.
Is OCR in SharePoint secure and compliant?
Yes — as long as you use a secure OCR provider and follow best practices for permissions and encryption. Tools like Nutrient or Azure OCR are built with enterprise compliance in mind.
What’s the ROI of enabling OCR in SharePoint?
Huge. You unlock years of scanned documents, reduce time spent hunting for info, improve compliance, and make SharePoint Search actually useful for document archives.
Start automating SharePoint OCR workflows today
Set up your first OCR extraction workflow in minutes. We’ll guide you to scan, extract, and use PDF data from SharePoint—eliminating delays and human error.
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